FAQs – Alberta Indigenous Community Energy Program

Alberta Indigenous Community Energy Program (AICEP) Overview

1. How often are applications processed during the year?

  • We will review grant applications on a rolling intake basis until program funds are exhausted.

2. What is the maximum amount any eligible applicant can receive through the Alberta Indigenous Community Energy Program?

  • AICEP provides funding for up to 100% of eligible expenses up to a maximum of $200,000 per community/organization project.

Eligibility

3. Our community/organization is a not an Indigenous community/organization, or one of those listed, are we eligible for this program?

  • No, the Alberta Indigenous Community Energy Program is structured to work directly with Indigenous and Indigenous serving organizations in order to utilize the skills and experience those organizations have working with and for Indigenous peoples and communities.  This program specifically provides tools to help Indigenous communities and Indigenous-led organizations understand how energy is used in their buildings and identify opportunities to save energy and financial resources. We would suggest that ineligible organizations contact other Government of Alberta departments to inquire whether their organization is eligible for other Climate Leadership grant programs.

4. Will AICEP fund 100% of a project’s costs?

  • AICEP provides funding for up to 100% of eligible expenses up to a maximum of $200,000 per project. Please review AICEP eligible and ineligible expenses in the AICEP program criteria PDF.
  • All funding sources and expenses should be clearly identified in the project budget.

5. What are the technical requirements for AICEP?

  • All technical requirements of the AICEP are outlined in the AICEP Detailed Energy Assessment Requirements (DEAR) document.
  • The assessment and quantification must be done by a qualified professional with a legal right to work in Canada. A qualified professional will be a Professional Engineer (P. Eng), Certified Energy Manager (CEM) and/or a Certified Energy Auditor (CEA).

Application Criteria

6. Why is it important to have a detailed budget included in the grant application?

  • It is common practice to request a detailed budget listing all project costs and sources of revenue to determine eligible expenses and reasonable costs.
  • As AICEP funding covers up to 100% of eligible expenses, all funding sources should be clearly identified in the project budget, specifically for ineligible expenses.

7. Will AICEP support us in developing our application?

  • If you have questions related to a specific project, or would like support developing an application please contact us @ IR.Climate@gov.ab.ca. Project specific questions will be addressed on a case-by-case basis.

8. Will an application be considered if our organization has outstanding reporting on other ministry grants?

  • Applicants who have overdue reporting from any previous Indigenous Relations grant will not be considered for new funding until the outstanding reporting has been resolved.

Evaluation Process

9. What is the mandatory information required when a grant application is submitted to AICEP?

  • The AICEP mandatory information required to conduct an evaluation of the application is:
    • All Applicants must submit a fully completed Letter of Application;
    • Demonstrated support for the project: Band Council Resolution, Council Resolution/Motion and/or board motion;
    • Letter of support from the Board of Directors (for Indigenous organizations);
    • Technical details related to the project;
    • A description of the project;
    • A completed AISP Application Submission Checklist

10. What is the assessment process?

  • Once the Letter of Application and supporting documents are received, the following process is implemented:
    • An assessment will be conducted by Indigenous Relations to ensure the application letter and other documents contain the required information
    • An assessment will confirm applicant eligibility and suitability with the Alberta Indigenous Community Energy Program
  • Additional information may be requested if an application is incomplete. Applicants will be informed of any deficiencies and will be given two (2) weeks to provide the additional information.

Approved or Declined?

11. Who approves my grant?

  • All grants are approved and signed by the Minister of Indigenous Relations.

12. What happens after a decision is made on my application?

  • Applicants are notified by the assigned Grant Manager and informed if their submission was successful.
  • If the application is approved, agreements will be processed and funds will be transferred to the applicant approximately four to six weeks from the date of approval.
  • If an application does not meet the criteria, staff will work with the applicant to address the issue(s) and re-submit.

Grant Funding Payment

13. When will I get my grant funds?

  • Generally, funding will be issued within four to six weeks from the date of approval.

14. What if all grant funds are not used for the approved project? Will the surplus money be available to use on other projects?

  • Any unused funds must be returned to Alberta Treasury and Finance as stated in the grant agreement.

Amendments

15. What if the project scope changes after the grant has been approved?

  • In the project or scope changes, please contact your assigned Grant Manger to discuss these changes right away.

16. The project will not be completed on time. Do I need to notify the grant manager?

  • Yes. The grant recipient must request an extension in writing.
  • Please contact your grant manager and provide a new proposed end date for the project as well as a brief explanation of delays. This must be done before the original end date of the project.

Final Reporting

17. When will final reporting be due?

  • Final reporting is due 60 days from the end date of the project that was put into the agreement.

18. What type of reporting will be required?

  • The following outlines the type of information that could be useful for project reports submitted to Indigenous Relations. Please note that any additional information is encouraged since this FAQ cannot address every aspect of every project.
  • Grant recipients are generally required to submit a final report that includes:
    • A copy of the energy assessment report provided by the contractor to the community
    • A signed statement that the energy assessment report has been completed as per the Detailed Energy Assessment Requirements-DEAR document
    • A financial statement with an authorized signature, stating the information reported is accurate.
    • A Lessons Learned Survey, that answers the following questions:
      •  Is the Nation or community satisfied with the overall project?
      • What are the outcomes?
      • What would you do differently if you had the chance?
      • How will the community implement the proposed ECMs moving forward?
      • Will any retrofit projects be done? Why or why not?

19. Are there templates for the final reporting?

  • Yes. There are templates for the final report and financial statement. Please contact your Grant Manger for these templates.

21. Is an audited financial statement required for financial reporting?

  • No, not for the Alberta Indigenous Community Energy Program.